Isn’t it crazy to think about? Imagine no paper, no mess. But for those of us who have a habit of jumping from thing to thing or not putting things away when we are through, well we have just as much digital mess as if it were all over the desk and floor of our office.
This picture depicts me both in paper and digitally and what is the end result? OVERWHELMED to the point of not being able to climb out of it!!!
But no more. I just watched IRON MAN this evening (not for the first time) and decided I want to be a SUPER HERO in my own little world. So…
Today, I purged the 368 Drafts I had collected. My inbox of one of my email addresses had gone viral on its own because I allowed it to be alerted everytime someone followed up a comment on a Facebook post which filled 4 pages at last count of my email inbox! I need to figure out how to stop this. If you know how, please comment.
I have several businesses and consequently several email accounts. When one is not busy I typically don’t check my email that often and then I am stuck going through pages and pages of email.
Before you can get to the place of handling the daily tasks, you first have to take time to go through what you have ignored for so long. I took one email account at a time. I literally purged the trash, the drafts, and dealt with the inbox, creating folders for things I needed to keep for records and deleted the rest after reading.
4 Simple Steps To Virtual Inbox Cleanliness
- Check my FB…let’s be honest if you are a blogger, this reminder is not needed. We are always open to Facebook. But you do need to check your notifications and MARK AS READ, so it clears.
- Check EVERY INBOX of EVERY EMAIL account that you have.
- Determine if the incoming are items that you no longer want to receive and unsubscribe daily if that is the case to cut back on Junk Mail.
- Read the important or relevant emails, determine what you need to do with it and handle it. Meaning, answer, print, file to a folder or delete.
- If there are items you would like to read but do not have time for – make a reading folder and move them there. If you haven’t read them in 2 weeks time, delete them.
- Check your contacts list and update it with as much info as you can. Since our devices sinc, we can really take advantage of having reminders for birthdays, getting emails or addresses for friends no matter where we are if we have a phone, I-Pad or laptop. You may be the type that already has this done…but not me. If you are like me you have to look things up or ask someone for this info. Making invitations this past week I went ahead and put all of the details in my contacts so the next time I will have it easily accessible.
- Check your Twitter and other social accounts, there can always be notifications. If we aren’t going to be social, we shouldn’t bother having the account!
Just 4 simple steps! It almost seems to simple to post, but I know I need it as a reminder so I am putting it out there…holds me accountable.
Last month I started organizing my cleaning payments for my vacation homes. Little by little, I will organize myself out of the chaos. It doesn’t matter if it is paper or virtual, just because it is on your computer doesn’t always mean you can find it. I have learned over time how organization totally saves time. So while I am no expert on being organized, I believe that from the disorganized comes true inspiration to those of like mind and practice. If something works for me, there is a great chance it may work for someone like me.
How is your Digital Organization? What are you struggling with? Once I learn how to make printable, I will offer some of my digital organization that is really helping me get my virtual office together!
PSSST…if this was inspirational, please share. Thank you!